We will talk about gap analysis between customer requirements and reality
How the PM can get commitment from stakeholders
It is difficult to prove the issues without data
To get commitment to change without data
Getting trust from stakeholders
Road-map: Data and Human
Data
Analyze Data for potential risks
Risk: to quality, cost, time, schedule
Trust is based on human relationships in addition to data

Human
The relationship between stakeholders is one of the factors
“kan” intuition is also one of the factors
Ask Experts
Lessons Learned
Emotion can be effective tool for making decisions
Like/dislike
Passion/Guts

How do you build relationship with Key Stakeholders

---

Global  Communication in 2012

It was our great pleasure to work together on Global Project Management.We discussed the communication requirements needed as a Global Project Manager in 2012. We are here to give some ways the global PM can effectively communicate face to face. The main issues on global projects are the stakeholders have different backgrounds, culture and it is difficult to find consensus.

The dream Solution is to reach a consensus and agreement based on information from the PM

Create Culture

Our road-map today storytelling, visualization, knowledge management.

Storytelling

Skills for Global Projects in 2012

What are the skills that Global Projects managers will require to perform in 2012. What are the critical skills we will need in 2012? It is difficult to decide what the future skill we will need because we are all different. All Project managers want to  have better projects and careers. The Problem is we have to keep researching changes in the environment, constraints and make our goals tangible. 

The project manager needs to have a plan for personal growth. This means that they have to analyze their personal weaknesses, know their environment and the constraints, get feedback and participate in training to grow.

The other difficult aspect of skills we will need in the future is understanding the trends in Global Project management. In the future we feel that sustainability is a key word. Project Mangers will need to improve at measuring intangible things; for example quality, customer happiness, team member happiness, sustainability, CO2 and technology. All of these are complex and changing project Mangers will need to understand the value and the techniques to manage these.

Syunjiro Izumi
Akiko Yagi
Sharon Shu
Hironori Maejima

Technology in Global Project in 2012

Today, companies are engaging not only local/domestic assignment but global projects. The number of global projects is increasing and global projects are more challenging compare to those of locals. Global Projects are hard because of Time zone difference, having a Face-to-face meeting, Language problems, cultures.. If we can solve those problems, stress free global project management. Project managers will need to utilize technology efficiently in order to do the global project management. 

5.Road map
Project managers will need to utilize technology efficiently in order to do the global project management.

We are going to discuss about it

in detail from now.

 

<Problems Body>

(1)Time Zone

(2)Space

(3)Language

(4)Travel Zone

(5)Culture

<Solutions body>

Solution for the problems:

(1) Virtual office

(2) Automatic real time interpreter

(3) Infrastructure for information sharing

+

Project management automation

Hiroshi Sakaguchi

Shin Mizuguchi

Hitomi Michino

Mio Ohira

Presentations on the Future of Global Project Management

Global Project Managers from Japan gathered in a 2 day workshop to discuss the future of global project management. The three main areas that were worked on are Technology, Communication and Skills. The challenge is as Project Managers what are the ways we can improve at managing global projects. While there is not a silver bullet that we can recommend to answer this question. The teams feel that understanding your weaknesses, getting feedback from team members and education and training we can improve our perfromance of global project management.

The three areas are

Technology, Communication, and Skills

Please follow along with their presentations and think about how important it is that the world has good projects that bring value for everyone.

How to manage customers requirements?

The Problems are

• Lack of information
• Ambiguity
• Wrong information

Projects that have alot of uncertainty as to what does the final product look like should Prototype. Prototyping allows project team members to explicitly define the product. "No assumptions No risk". If team members assume that they know what the customer wants, this is a risky strategy.

The first step is to Collect/Define requirements. second step is to perform a functional analysis. "Fit and Gap Analysis" compare between current status requirements. Analyze the Life Cycle Costs and perform the Cost and Resource Analysis. Third Step is to visualize the product of the project. Projects with uncertainty require prototyping to define the product and avoid ambiguity and requirements conflicts.

Team Management

Success of the project depends on team success. The single biggest factor on any project is people. Managing people is very important in the management of a project. Since defined process are executed by people, it has to be carried and synchronized in way with the common goal in mind. People and process are equally crucial to projects.

A Japanese Idiom "Ten people, ten colors". It means it is very common to have difference of opinion, understanding, beliefs and values across the team. Conflicts and  cultural difference are very common problems in offshore  teams also. All members reach total agreement, share one vision and common sense like one big family. Working together with respect and trust.

"Teamwork is not a new idea. Readers can trace the basic concepts of organizing and managing teams back to biblical times. However, in today's more complex, multinational, and technological sophisticated environment, the work group has reemerged as a business concept and its unified team performance is now regarded as crucial to project success (Thamhain & Wilemon, 1998; Willimas, 2002).

Some of the biggest constraints facing global teams, is coordinating people schedules across time zones, Language Barriers and Cultural Differences. 

Seven beliefs for great high performance.

1. Clear and Public Accountability
2. Trusted Competency
3. Give and Take
4. Total Transparency
5. Shared Glory
6. Meaningful Mission value
7. Outcome Optimism

Team Building is the key to a strong business and project success. Success in team building is measured in two ways: by keeping conflicts down and performance up. If Team works as a family success is guaranteed. Build trusted teams and have successful projects.

 

 

Presentation Communication and Culture

Communication is a key factor in project Success, The differences in culture are one of the crucial elements in project risk. This presentation shows how to plan for Cultural diversity in Projects.

 

Poor communication is the factor that most often causes a global project to fail. Nearly 28 percent of more  than 1,000 respondents singled out poor communications as the number one cause of project failure. 30% of people in class survey believed 60-80% of projects failed due to poor communications. Communication constraints on global projects are "The Culture GAP", Different backgrounds,  Reactive thinking and Negative thinking. The way to overcome these are to have an Open mindset,   Positive thinking and Respect for each other. How to do this we need to Remove communication barriers and Solve Logical Barriers. How do we  Solve Mental Barriers (Culture differences)? We need to communicate formally and informally. Better communication can  Understand and respect each other Solve Physical Barriers Use technology as supporting only where appropriate Get face-to-face communication if required. Use technology as supporting only where appropriate Get face-to-face communication if required.

Hoi Fan Wong

Akihisa Iwakawa

Masaki Iwakura 

2009 Summer Global Project Managemnt Presentation Communication with no Boundaries

No boundaries for communication on Global Projects

Global business is growing faster, Offshore development, globalization, oversea branches and trading with other countries. Even though now we are using Video Conference, emails, we are not satisfied with those tools. The problems are lack of appropriate tools, different regulations. Our dream is to have a Technology Framework that opens a Door to anywhere(Dokodemo Door). We need to Create some place to share multichannels of information.