Brainstorming Global Project Management

What are the best ways to build trust on a global project?

How can we build teams that are seperated by time, place and culture? How can we facilitate culutral understanding? What are the impacts of teams that don't understand each other culturally? What are the warning signs that our projects have trust issues? Our scenario is in 2012 what are the tools, skills and knowledge we will need to perform global project management. How can we improve as individuals, teams and organizations to deliver tangible and intangible benefits? What Techniques might change? How can we use technology? What kind of soft skills shall we improve to perform global project management better?

Interactive Visual brainstorming

We will talk about gap analysis between customer requirements and reality
How the PM can get commitment from stakeholders
It is difficult to prove the issues without data
To get commitment to change without data
Getting trust from stakeholders
Road-map: Data and Human
Data
Analyze Data for potential risks
Risk: to quality, cost, time, schedule
Trust is based on human relationships in addition to data

Human
The relationship between stakeholders is one of the factors
“kan” intuition is also one of the factors
Ask Experts
Lessons Learned
Emotion can be effective tool for making decisions
Like/dislike
Passion/Guts

How do you build relationship with Key Stakeholders

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Brainstorming Global Project Management

What are the best ways to build trust on a global project?

How can we build teams that are seperated by time, place and culture? How can we facilitate culutral understanding? What are the impacts of teams that don't understand each other culturally? What are the warning signs that our projects have trust issues? Our scenario is in 2012 what are the tools, skills and knowledge we will need to perform global project management. How can we improve as individuals, teams and organizations to deliver tangible and intangible benefits? What Techniques might change? How can we use technology? What kind of soft skills shall we improve to perform global project management better?

Interactive Visual brainstorming

Brainstorming Global Project Management

What are the best ways to build trust on a global project?

How can we build teams that are seperated by time, place and culture? How can we facilitate culutral understanding? What are the impacts of teams that don't understand each other culturally? What are the warning signs that our projects have trust issues? Our scenario is in 2012 what are the tools, skills and knowledge we will need to perform global project management. How can we improve as individuals, teams and organizations to deliver tangible and intangible benefits? What Techniques might change? How can we use technology? What kind of soft skills shall we improve to perform global project management better?

People Management

How to collect the requirements, set realistic goals and communicate effectively?

How do we collect data from people who are separated by time and place?  How do we analyze the data to define done?  How can we share the knowledge of; done, project status issues, risks with people globally?  This workshop focused on the complicated problem of Managing People across regions and borders..

This workshop studied Stakeholder Management Based on the Fourth Edition PMBOK Guide Chapter 5.1 Collect Requirements.  This workshop reviewed concepts.  Participants shared ideas on the topic of managing people, collecting requirements, setting goals and communication planning.  This workshop  also interested in explored the Communication rules that are emerging with social media.  What are some of the risk associated with using social media as a communication tool?  The discussion will take place around the PMBOK fourth edition concepts:

Collect Requirements

• Identify Stakeholders
• Stakeholder Registers
• Management Strategy
• Networking
• Virtual Teams

Set Goals

• Manage Expectations
• Communication Methods
• Interpersonal Skills

Communicate Effectively

• Plan Communications
• Distribute Information
• Observations and Conversation
• Performance Reporting

PMBOK Cafe is an advanced workshop for  Project Management Professionals with English Communication Skills. Workshop Participants will earn PDU or Professional Development Units from the Project Management Institue Japan  for contirbuting to the knowledge of Project Management Best practices. A limited number of spaces are available for non PMP certified participants who have strong practical experience in Global Project Management.

Day 1

2009, 08, 08 The first day of PMBOK Cafe was experimental.  Twenty Project Management Professionals gathered for the Global Project Management workshop.  The opening presentation talked about Building Trust, Resolving Conflict and Acting on Shard Knowledge. 

People first worked on their own thinking about the future of Project Management.  What are the skills, tools and techniques we will use in 2012.

 

These ideas were assembled into affinity diagrams.  The main concepts that emerged were Communication, Technology, Organization and "Crazy" integrated ideas.  One of the interesting ideas that emerged was the use of technology to be able to alert Project Managers to psychological issues.

The main concepts were discussed as a group.  The people had a nice mix of cross discipline project experiences.  While it was chaotic to assemble divergent ideas into a cohesive knowledge map.  People created an ideal shared space that was extremely interactive.  The deliverables were the "Knowledge Clouds" which were mostly conversations with some pictures, words and ideas.

Most of the knowledge was intangible, difficult to express and people were relating their personal experiences.  The discussions were very lively and the workshop was buzzing with creative energy.

Day 2

2009, 08, 09 The second day of PMBOK Cafe focused on converting the buzz from the first day into something that is explicit and can be communicated to a wider audience.  The goal of the second day was team Presentations.  Each team was allowed to plan their schedule and allocate their resources and their time to produce a presentation on their "Knowledge Clouds".  This was a challenging goal, because of the rich discussions from the first day.

 

Participants learned how to use some collaborative technology, for example Google Documents to allow more than one person to work on a document or a presentation at the same time.  There were some technology bumps from so many people collaborating together in one space.  Teams were able to survey each other and get feedback on some of their concepts.

 

The presentations were all excellent on their verbal content.  Each team was able to convey their knowledge and discussions after each presentation were very interesting.

If there was a general theme to emerge it was that, In 2012 Global Organizations need to use technology to flatten the communication among team members.  Information needs to be more shared, granular and real-time with the ability to capture the work in progress.  In general Japanese Corporations are very rigid Functional Organizations.  Project Managers would be given more power and responsibility in decision making.

An effect of flatter organizations, might lead to more stress.  More responsibility can create more stress for team members.

The intangible parts of project management for example Happiness of Team members needs to be monitored. In 2012 Project Mangers need to have  system that can help People detect stress across cultures and time zones and alert the right response teams to help.

While technology can not solve all of Project Managers problems, participants generally agreed that better technology can improve the trust of team members, organizations need flatter communication structures that can improve the velocity of communication and aid in decision making. Lastly, technology can alert people about team members feelings and improve the soft side of Project Management.

On behalf of myslef Robert Higgins, Rajeev Supekar and Melinda Liow we would like to thank everyone for collaborating and working together on Project Management Knowledge.

Global Project Management

“Trust is the Heart of Global Team Management” Binder (2007)

PMBOK Cafe Global Project Management workshop will explore leadership, culture and and building trust in Global Projects. Global Projects are more complex. Culture and Communication are barriers to effective communication.

What are the best ways to Communicate and collaborate with distributed teams, solve problems and make decisions?

PMBOK Cafe is an advanced workshop for  Project Management Professionals with English Communication Skills. Workshop Participants.

The Marketing School Of Project Management

How to promote and sell good Project Management in Organizations.  How to Communicate Value? What is the The Future of Project Management? What tools and skills will we need to become better?

“Marketing and Selling the Project to Senior Stakeholders.” The first phase of Planning “Collect Requirements” is a critical time when stakeholder influence is the highest. Project Managers must quickly access whom on a project needs access to information propose a solution that solves a problem and adds value to the organization. This cafe will explore how to “Market” good project management to senior stakeholders, Management, Sponsors, Project Management Offices, etc.. How to “Market” that good project management is aligned with the Organizations Objectives and it will solve problems and provide solutions to customers.

PMBOK Cafe is an advanced workshop for  Project Management Professionals with English Communication Skills. Workshop Participants will earn PDU or Professional Development Units from the Project Management Institute Japan  for contributing to the knowledge of Project Management Best practices. A limited number of spaces are available for non PMP certified participants who have strong practical experience in Global Project Management.

What are the top Overall Risks to Global Projects?

The goal of the Fourth PMBOK Cafe workshop is to explore the Global Project Risks. What are the top Risks? If these Risks happen what will be the effect? What can we do to manage these Risks?

We will also focus on what are the Risks to our Project Management Methodologies? What can we do to improve our Schedule and Cost Risks on our global projects?

 

PMBOK Cafe is an advanced workshop for  Project Management Professionals with English Communication Skills. Workshop Participants will earn PDU or Professional Development Units from the Project Management Institute Japan  for contributing to the knowledge of Project Management Best practices. A limited number of spaces are available for non PMP certified participants who have strong practical experience in Global Project Management.

Japanese Best Practices

Japan has a long history of Culture.  Projects have been completed in Japan for thousands of years.  Today, Japanese Companies are leading the world in terms of bringing new products to market.  Many of the concepts of Project Management have been imported from Japanese Business.  For Example Kaizen, Ishikawa Diagrams, Affinity Diagramming, Scrum, Lean and Kanban.  The Third PMBOKCafe is going to explore the unique nature of performing Project Management in Japan.

Participants will be able to share their knowledge, and experiences.  We will use the PMBOK as a base to compare what is different in Japan.  For Example; Project Charter, Project Plan, Earned Value Management, Risk Management etc.?  What kind of Cultural Differences in Japan impact Project Management?

PMBOK Cafe is an advanced workshop for  Project Management Professionals with English Communication Skills. Workshop Participants will earn PDU or Professional Development Units from the Project Management Institute Japan  for contributing to the knowledge of Project Management Best practices. A limited number of spaces are available for non PMP certified participants who have strong practical experience in Global Project Management.