PMBOK Cafe

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What is PMBOK Cafe?

Global PMBOK Cafe is an innovative workshop that explores the best practices of Global Project Management Professionals...

How to Join?

2011 Tokyo Winter Sessions are being planned. Registration info

Displaying items by tag: Survey
Wednesday, 26 August 2009 00:00

Workshop Expectations Surveys

Participant surveys

Surveys of Project Management Professionals

Workshop Expectation Survey

Published in Survey
12 responses

Summary See complete responses

What kinds of technologies/tools do you use for sharing Project Information with Stakeholders ?
E-Mail   11 92%
Portal   2 17%
Telephone (Audio Conference)   7 58%
Video Conference   5 42%
Others   4 33%
People may select more than one checkbox, so percentages may add up to more than 100%.
Which way is the best approach to persuade stakeholders against the changes of Project Scope / Requirements etc. ?
Bottom-up Approach   0 0%
Top-down Approach   3 25%
Both of Bottom-up and Top-don   9 75%
How do you find the right person who has large influence on decision making ?
Informal Communication (Drink, Dinner ..)   3 25%
Formal Communication (Meeting)   4 33%
Daily Communication in Project   5 42%

Additional Info

  • Year_Session_Workshop 2009S1W5
13 responses

Summary See complete responses

What is your preferred method to communicate change to a senior stake holder?
Top down   10 77%
Botom up   3 23%
Which method presents more opportunity for negotiation?
Top down   3 23%
Bottom up   10 77%
Which method is more difficult in negotiation?
Top down   8 62%
Bottom up   5 38%
Which method requires more extensive work and preparation
Top down   6 46%
Bottom up   7 54%
Which method has more risk in communicating change to senior stake holder?
Top down   11 85%
Bottom up   2 15%
Which method has a higher probability of success in communicating change to a senior stakeholder?
Top down   11 85%
Bottom up   2 15%
Which method requires more grease (money, indirect influence) to communicate change to senior stake holder?
Top down   6 46%
Bottom up   7 54%
Which method requires more detailed evidence (proof) to communicate change to senior stake holder?
Top down   2 15%
Bottom up   11 85%
Which method depends more on relationship in communicating change to senior stake holder?
Top down   11 85%
Bottom up   2 15%

Additional Info

  • Year_Session_Workshop 2009S1W5
11 responses

Summary See complete responses

According your experience, which tool was useful for sharing the project requirement with stakeholders and for managing the change requirement?
E-mail   8 73%
Web Portal   3 27%
File sharing server   2 18%
Conferencing   4 36%
Face-to-face meeting   9 82%
Hard Copy Document   4 36%
People may select more than one checkbox, so percentages may add up to more than 100%.
How does the Projects Manager ensure (pursuade) accptence of change (alternative proposals)?
Historical data and benchmarking   3 27%
Innovative solution using makey trends and technology   2 18%
Third party consultaion   0 0%
All the above   6 55%
None of above   0 0%
When you request the evaluation of project proposal from other vendor or staff, what is your recommended approaching?
Requesting your team member   7 64%
Using independent party (advisoring board)   0 0%
By yourself   4 36%
When you request evaluation of proposals from other vendors or staff, how much reliable do you feel normally?
Under 25%   1 9%
26 % to 50%   5 45%
51% to 75 %   4 36%
Above 75%   1 9%

Additional Info

  • Year_Session_Workshop 2009S1W5

 

1. Which one you consider as a very important communication tool ?
E-mail   1 11%
Telephone   0 0%
Scheduled Meeting   0 0%
Weekly/Monthly Report   0 0%
All of above   8 89%
2. What is the most effective communication method to get Customer Satisfaction ?
E-Mail   0 0%
Telephone   1 11%
Scheduled Meeting   3 33%
Weekly/Monthly Meeting   1 11%
All of above   4 44%
3. For Project failure, what Could be the cause from Communication point of view ?
Failure due to lack of formal communication   2 22%
Failure due to lack of informal communication   2 22%
Failure due to lack of understanding of each custom   4 44%
Failure due to lack of Human resources   0 0%
Failure due to lack of tool   1 11%
4. In Japanese Project Management System, Sometimes Upward Communication has issues. What could be the reason?
Strong Japanese Hierarchical system   5 56%
Politeness   1 11%
Perception that Project Manager knows better   1 11%
All the above   2 22%
People may select more than one checkbox, so percentages may add up to more than 100%.
5. When communicating with other Country teams, what are all the communication barriers Japanese Project team faces?
Language differences   4 44%
 

Additional Info

  • Year_Session_Workshop 2009S1W3

 

Do you mind working extra working hours with no pay?
Yes   4 67%
No   2 33%
Do you actually work extra hours with no pay?
Yes   4 67%
No   2 33%
Does your organization have a rigid hierarchy?
Yes   6 100%
no   0 0%
Do you work in a matrix organization?
Yes   3 50%
No   3 50%
If yes, does it work effectively?
Good
 
Bad
1 -
Good
0 0%
2   2 67%
3 -
Bad
1 33%
Do your projects (in Japan) normally include a charter or a clearly defined scope?
Yes   4 67%
No   2 33%
What would be the most effective tool & techniques to successfully manage a cross-cultural project?
Team building   4 67%
Training (cultural and Project management)   2 33%
Rule book   0 0%
 

Additional Info

  • Year_Session_Workshop 2009S1W3

 

Pre-Workshop Survey Results Japanese Project Management

 
Which Country is your office in?
JapanJapanJapanJapanJapanJapanJapanJapanJapan
Which Country does your Enterprise PM methodolgy come from?
JapanMy officeindividual methods refering overseas methods like PMPUSASingapore, South AfricaoverseasSaudi ArabiaJapanJapan
Does your organization use a systematic approach to plan, execute, control a project?
No   2 22%
Yes, we use PMBOK   4 44%
Yes, we use P2M   0 0%
Yes, we use PRINCE2   0 0%
Yes, we use other approaches   4 44%
People may select more than one checkbox, so percentages may add up to more than 100%.
How long have you used the PMBOK?
Never   0 0%
0 -3 Years   5 56%
3 - 5 Years   2 22%
More than 5 Years   2 22%
Do you undertake and execute projects for other organizations?
Yes   8 89%
No   1 11%
What is the normal duration of project in your organization?
0-3 months   0 0%
4-9 months   4 44%
9 months to 18 months   4 44%
Above 19 months   1 11%

 

Project Planning

What factors influence your organization the most when selecting a Project Manager? - Subject Matter Expert
Low   0 0%
     

Additional Info

  • Year_Session_Workshop 2009S1W3

Workshop Participants Created a Survey in the Workshop to create data for their Presentations.

How many % of communication problems are caused by cultural differences?
0-20%   3 27%
20% to 40%   4 36%
40% to 60%   2 18%
60%80%   2 18%
80% to 100%   0 0%
Other   0 0%
How many % of the communication problems are caused by physical restriction or poor communication technology?
0-20%   1 9%
20% to 40%   5 45%
40% to 60%   4 36%
60% to 80%   1 9%
80% to 100%   0 0%
How many % of communication problems are caused by missing ground rules, like lack of agenda, failure to attend on time etc.
0-20%   0 0%
20% to 40%   3 27%
40% to 60%   6 55%
60% to 80%  

Additional Info

  • Year_Session_Workshop 2009S1W2
Published in Stakeholder Management
Wednesday, 26 August 2009 00:00

2009 Summer Stakeholder Management Survey

Stakeholder Management Survey August 2009 LinkedIn

On my projects I have enough time to gather, analyze and document stakeholder requirements.

Dis-agree
 
Agree
1 -
Dis-agree
6 38%
2   4 25%
3 -
Agree
6 38%

Cultural and Language differences are problems when collecting requirements.

Dis-agree
 
Agree
1 -
Dis-agree
0 0%
2   4 25%
3 -
Agree
12 75%

Face to Face interviews, meetings are the best way to collect requirements.

Dis-Agree
 
Agree
1 -
Dis-Agree
1 6%
2   1 6%
3 -
Agree
14 88%

Setting Goals and Managing Expectations is each team members responsibility.

dis-Agree
 
Agree
1 -
dis-Agree
6 38%
2   3 19%
3 -
Agree
7 44%

Using Technology is the best way to collect requirements.

dis-Agree
 
Agree
1 -
dis-Agree
4 25%
2   7 44%
3 -
Agree
5 31%

Management is Responsible for setting goals and managing expectations.

Dis-agree
 
Agree
1 -
Dis-agree
2 13%
2   3 19%
3 -
Agree
11 69%

Social Networking is an appropriate tool to communicate with stakeholders.

Dis-Agree
 
Agree
1 -
Dis-Agree
3 19%
2   8 50%
3 -
Agree
5 31%

Collecting Stakeholder Interactions are a Key Requirement.

Dis-agree
 
Agree
1 -
Dis-agree
1 6%
2   6 38%
3 -
Agree
9 56%

Social Networking Information allows me to understand cultural background information better.

Dis-Agree
 
Agree
1 -
Dis-Agree
3 19%
2   4 25%
3 -
Agree
9 56%

We have a Social Networking Media communication policy.

yes   5 31%
no   10 63%
Other   1 6%
People may select more than one checkbox, so percentages may add up to more than 100%.

Social Networking has been identified as a risk event, we monitor our team members for sensitive disclosures.

yes   6 40%
no   5 33%
Under review   2 13%
Other   2 13%
 

Additional Info

  • Year_Session_Workshop 2009S1W2
Published in Stakeholder Management

Online Survey of Project Managers.

Informational only from LinkedIn and Twitter


Today, Cultural Differences rarely effect my projects.
Disagree
 
Agree
1 -
Disagree
3 38%
2   3 38%
3 -
Agree
2 25%
Today, Generational differences, for example Baby Boomers and Generation Y rarely effect my projects.
Disagree
 
Agree
1 -
Disagree
1 13%
2   5 63%
3 -
Agree
2 25%
Today, Technological differences rarely effect my projects
Disagree
 
Agree
1 -
Disagree
3 38%
2   2 25%
3 -
Agree
3 38%
Today, all of my Global team members trust me because they know my reputation.
Disagree
 
Agree
1 -
Disagree
1 13%
2   2 25%
3 -
Agree
5 63%
Today, my global teams work together smoothly and rarely have conflicts
Disagree
 
Agree
1 -
Disagree
2 25%
2   4 50%
3 -
Agree
2 25%
Command and Control or Top Down leadership is the best way to manage a Global Project
Disagree
 
Agree
1 -
Disagree
6 75%
2   0 0%
3 -
Agree
2 25%
I have complete trust in my distributed teams perfromance
Disagree
 
Agree
1 -
Disagree
1 13%
2   5 63%
3 -
Agree
2 25%
The biggest challenge I face today in managing my Global Projects is
Clear communication, coordinating schedules,  sharing information, Resource Constraints, Finalncial, Resources, Accents, Financial Atitude

Additional Info

  • Year_Session_Workshop 2010S1W1
You are here: Sessions 2009 Summer Session Japanese Best Practices Survey Displaying items by tag: Survey